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Human Resource Services Forms

Provided for your reference and use is a list of commonly required forms regarding a variety of employee/employment related matters.

Should you have any questions concerning a form or if you are having difficulty viewing or printing a form, please contact Human Resource Services at 604.599.2150.

Please note: If you are having problems viewing or printing these forms, , make sure you have Adobe Acrobat version 5 or later. You can download Acrobat Reader 5, at no charge, by clicking here. Follow the download instructions. Once you have installed the software, you will not have to download it again to view the form(s).

Please click on one of the following links to jump to a section:

• Benefit Forms
• Recruitment & Employee Forms
• Faculty Appointment Forms
• OHS Forms

Benefit Forms

Format	Form Name	Comments
	MSP Group Change Form	Completed by an employee to add/delete dependents, change name/address and forwarded to HR.
	Dental Claim Expense Form - No HCSA	Completed by a dentist, either electronically or in paper format, to claim dental expenses from Manulife - BCGEU & Faculty.
	Dental Claim Expense Form - With HCSA	Completed by a dentist, either electronically or in paper format, to claim dental expenses from Manulife - Administrative Employees.
	Extended Health Expense Form - No HCSA	Completed by an employee to claim extended health expenses from Manulife - BCGEU & Faculty.
	Extended Health Expense Form - With HCSA	Completed by an employee to claim extended health expenses from Manulife - Administrative Employees
	Group Benefits Application for Change Form	Completed by an employee to make changes to their Benefits coverage, i.e. addition/deletion of dependent, change of name and forwarded to HR.
	Group Life Insurance - Application for Conversion Form	Completed by a terminating/retiring employee who wishes to convert part or all of their group life insurance to a personal policy.
	Fair Pharmacare Registration Form	Completed by an employee to register for Fair Pharmacare.
	MSP Group Application Form	Completed by an employee when applying for the basic provincial medical coverage - Medical Services Plan.
	Manulife Enrollment or Re-enrollment Form	Completed by an employee when enrolling or re-enrolling for benefit plans.
	Group Benefits - Evidence of Insurability Form	Completed by an employee when enrolling for benefits outside of the eligibility period - late entrant application.
	Physician's Assessment of Work Abilities Form	Completed by the attending physician for employee sick leave situations, when requested by Human Resource Services.
	Group Benefits Material Re-order Form	Completed when supplies are required from Manulife.
	Change of Beneficiary Form	Completed by an employee to change beneficiary for life insurance.
	Optional Life Application Form	Completed when an employee is applying for additional life insurance from Manulife.

Recruitment and Employee Forms

Format	Form Name	Comments
	Position Request Form (PRF)	Completed by the hiring department to initiate the search process for new or replacement employee positions.
	Employee Transaction Form (ETF)	Completed by the Supervisor to identify and initiate changes to employee status.
	HR Data Gathering Form	Completed by an Employee to upon initial hire to inform Human Resource Services of personal, emergency contact, medical and credential information.
	New Employee Checklist	Information related to New Employee Setup
	Change of Address/Telephone Form	Completed by an Employee to change their address and/or telephone number in their Personnel Record.
	SIN Card Application	Completed by an Employee to apply for a replacement SIN card (card with legal name must be provided within 30 days of employment).
	BCGEU Performance Assessment	Completed by the Supervisor to assess and document both probationary and post probationary regular or posted auxiliary BCGEU employee performance.
	Supervisor's Guide to Performance Assessments
	Non-posted Auxiliary Employee Performance Assessment	Completed by the Supervisor to assess and document non-posted auxiliary employee performance.
	Faculty Evaluation	Completed by the Supervisor to assess and document both probationary and post-probationary Faculty employee performance.
	Modified Schedules	Completed by a BCGEU employee to request a modified/flexible work schedule.
	Flex Schedules
	Educational Leave Application (Faculty)	Completed by faculty employees applying for Educational Leave under article 14.
	BCGEU Leave Form	Completed by BCGEU employees requesting sick leave, special and other leave, maternity/parental leave, or leave of absence.
	BCGEU Vacation Accrual	Completed by auxiliary employees to select vacation accrual or payout.
	BCGEU Union Dues	Completed by an Employee to authorize deductions for union dues from bi-weekly pay or BCGEU members.
	Deferred Salary Leave Application	Completed by BCGEU, Faculty and Administrative Group to apply to participate in the Plan and defer a portion of their bi-weekly salary exclusively for the purpose of financing a future leave.
	BCGEU Job Description Template	Completed by Supervisors, with the assistance of Human Resource Services, and submitted to the Joint Job Evaluation Committee for review.
	Student Assistant Job Description Template	Completed by Supervisors, with the assistance of Human Resource Services, and submitted to the Union for approval.
	Student Assistant Contract of Employment	Completed by student assistant and supervisor, serves as formal offer and acceptance of employment.
	Student Assistant Process Checklist	Information related to hiring of student assistants
	Administrative Performance & Development Form	Completed by Administrators for Administrative Employees. Completed documentation to be forwarded to Human Resource Services.
	Competency Descriptions
	Supervisor Change Memo
	NR1 Sick Leave Application	This form is to be completed by non-regular type 1 faculty who are claiming a loss of pay due to illness or injury.
	Assignment of other duties	This form is to be completed by the Dean's office for faculty released from teaching to perform other duties as per article 2.03
	T2200 Guidelines	Completed by the employer in order to support a claim on their personal income tax return for expenses related to their employment such as motor vehicle, supplies, travel, and work space at home.

Faculty Appointment Forms

Format	Form Name	Comments
	Faculty Search Summary Report	Completed by the Search Committee to document the successful applicant(s) in Faculty Competitions.
	Non-Regular Type 1 Contract	Completed by the Hiring Department to document and initiate compensation for NRT1 contract faculty work as identified under Art. 1.05 (d) (i) and payable under Art. 10 of the Faculty Collective Agreement.
	NR1 Contract Cancellation	Completed by the Hiring Department to cancel NR1 contracts as outlined under Art. 5.06 of the Collective Agreement.
	Non-Regular Type 2 Additional Work Contract	Completed by the Hiring Department to document and initiate compensation for NRT2 faculty above their established annualized workload per Art. 1.05 (d) (iii) of the Faculty Collective Agreement.
	NR2 Contract Cancellation	Completed by the Hiring Department to cancel NR2 contracts.
	Overload Contract	Completed by the Department to document and initiate compensation for faculty teaching assignments that exceed 100% in their teaching year.

Occupational Health & Safety Forms

Format	Form Name	Comments
	Incident Investigation Form	Visit the Occupational Health & Safety website for a full description of each form and when to use it.
	Incident Investigation Report
	Worksafe BC Form 6a Workers Report of Injury
	Worksafe BC Form 7 Employers Report of Injury